1. Work with the Board of Directors Event Committee that will oversee all aspects of the event.
2. With the Event Committee, determine the goals of the event including:
   1. Target for the number and type of participants
   2. Target for revenues
   3. Target for new CCBA members to be recruited
3. Participate in regular meetings of the Event Committee to ensure progress toward accomplishing the goals, objectives, and key action steps set forth in the Plan of Work.
4. With Event Committee, build on partnership with the City of Hartford (and the Police Department) and community groups like the Friends groups of the Hartford Parks, and others such as the CT Department of Environmental Protection and the Boys and Girls Clubs.
5. Recruit and coordinate volunteers to staff pre-, day of-, and post-event needs.
6. Manage and coordinate event logistics, including
   1. Obtain necessary permits and applications for the event, including insurance
   2. Oversee development of event maps for participants, partners, sponsors, vendors, and others.
   3. Prepare and implement communication plans among partners, sponsors, and others.
   4. Inventory and manage event equipment, supplies, etc. and arrange for storage if necessary.
   5. Oversee development and distribution of event information and publicity/advertising including printing, banners,
   6. Oversee registration process with experienced registration volunteers.
   7. Work with CCBA Treasurer to disburse funds.
   8. Order products needed.
   9. Plan and manage materials quantities, such as event t-shirts and other items.
   10. Coordinate and manage all event-related vendors such as tent and equipment rental, food providers, refuse removal, registration, communications, etc.
   11. Follow up with volunteers, vendors, sponsors, and others to thank them, debrief on the event, and capture lessons learned.
   12. Provide purchase orders, letters of intent, and other financial commitment letters to the Treasurer, for his/her signature.
   13. Provide copies of all correspondence concerning commitments from sponsors and donors to the Treasurer.

Preferred Qualifications
The ideal candidate will be a results-oriented, self-starter who has:

1. One or more years of experience in event planning, marketing, or other related field (prior hands-on event management experience preferred)
2. Experience working with volunteers (especially large numbers of volunteers)
3. Excellent writing, presentation, and communication skills
4. A flexible schedule and willingness to work longer hours, including weekends, during event season
5. The ability to organize their time wisely and multi-task in a small organization. Experience with Microsoft Office. Experience with databases, especially Giftworks, is a plus